• By an organization exempt from federal income tax under Section 501 (a) of the Internal Revenue Code of 1954 as an organization described in Section 501 (c) (3) of such Code (or the corresponding provisions of any future United States Internal Revenue law)

• By an organization described in Sections 509 (a) (1), (2), or (3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue law)

• By an organization, contributions to which are deductible under Sections 170 © (2), 2055 (a) (2), or 2522 (a) (2) of the Internal Revenue code of 1954 (or the corresponding provisions of any future United States Internal Revenue law)

• The Board of Directors of the Chapter shall consist of the President, President Elect, Secretary, Treasurer, and three Directors.
• The President, President Elect, Secretary, and Treasurer shall hold their respective positions on the Board of Directors.
• No more than two members of the Board of Directors shall be from the same institution.

• All Officers and Directors shall be elected by the voting members present with the majority of votes cast determining the election.
• All Officers and Directors shall be elected at an annual meeting and shall be installed as the last order of business of the day.
• Each Officer and Director shall be elected to hold office for a period of two years. Officers shall not hold the same position for more than one term. Directors shall be eligible for reelection for a period not to exceed one additional term.

• The Chapter shall meet two times in each year, during spring and fall, at a member institution selected by the Board of Directors from those tendering invitations. Each meeting shall be at a different institution until at least two years have passed.
• When the location has been selected, the Secretary shall notify the institution. The school shall then establish a program committee to assist in scheduling a program and the President Elect will assist the host institution in coordinating the meeting. The ERAPPA Educational Representative will assist in the development of educational programs.

• Each member institution shall be entitled to one vote regardless of the number of members representing the institution. At any meeting, each school having more than one member present shall select one member to be spokesperson for the institution. He/she shall cast all votes, make any official statements and seek recognition from the chair for the institution.
• When so specified by the Board of Directors, a question or motion before the Board may be referred to the membership in writing by letter and votes returned either by mail or by submission at the next meeting. In either event, the date of the vote shall be not less than thirty (30) days from the date of mailing the question.

• Member – A member is an institution of Higher Education that meets the requirement of Article III, Section A, of the Constitution.
• Associate Member – An associate member is an institution that meets the requirements of Article III, Section A, of the Constitution, except that the institution is not a member of the Association of Physical Plant Administrators.
• Affiliate Member – Persons outside the Chapter or the Association or who are not in Physical Plant Administration who have rendered exceptional meritorious service to the Chapter or the Association may be elected to Affiliate Membership upon the recommendation of the Board of Directors and a majority vote of the members present and voting at any regular meeting.
• Emeritus Member – Honorary Member status may be granted by the Board of Directors to representatives who, upon retirement or change of employment, have had a minimum of five years of service in the Chapter and/or Association or is a charter member of the Chapter.
• Business Partner – A business p a rtner shall be a non-voting individual , organization, manufacturer or supplier of goods and services operating for profit and ascribing to the policies and purposes of New Jersey APPA and subject to approval by the Board of Directors. Election to this category of membership shall not be construed a s endorsement actual or implied by N ew Jersey APPA. This membership is limited to a maximum of two per company. New Jersey APPA reserves the right to limit this class of membership.

• May vote on all questions concerning the Chapter, may hold office, may receive copies of minutes, reports, and publications.
• Attend regular and special meetings of APPA.
• Bring guests to the Chapter meetings.
• Vote on motions presented at the business meetings of NJAPPA.
• Be elected to and hold office in NJAPPA.
• Engage in discussions and presentations during technical sessions at the annual meetings.

• May vote on all questions concerning the Chapter, may hold office, may receive copies of minutes, reports, and publications.
• Attend regular and special meetings of APPA.
• Bring guests to the Chapter meetings.
• Vote on motions presented at the business meetings of NJAPPA.
• Be elected to and hold office in NJAPPA.
• Engage in discussions and presentations during technical sessions at the annual meetings.

• May vote on all questions concerning the Chapter, may hold office, may receive copies of minutes, reports, and publications.
• Attend regular and special meetings of APPA.
• Bring guests to the Chapter meetings.
• Be elected to and hold office in NJAPPA.
• Engage in discussions and presentations during technical sessions at the annual meetings.

• Meeting registration fee is waved.
• May vote on all questions concerning the Chapter, may receive copies of minutes, reports, and publications.
• Attend regular and special meetings of APPA.
• Bring guests to the Chapter meetings.
• Engage in discussions and presentations during technical sessions at the annual meetings.
• Shall be entitled to hold committee appointed office but is not entitled to hold any elected office.
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5. Business Partner - An Affiliate Member is entitled to the following privileges:

• a) R eceive copies of minutes, reports, and publications.
• b) Attend regular and special meetings of APPA.
• c) Bring guests to the Chapter meetings.
• d) S erve as a non-voting guest of the Board of Trustees .

• At each Board of Directors meeting, the Secretary shall provide a list of members who have not been represented at a meeting in two years. The Board shall vote on terminating their membership and if so voted, shall instruct the Secretary to so inform the member institution. The same policy and procedure shall apply to Associate Member institutions and Affiliate Members.
• Membership may be reinstated by attending a regular meeting and paying the registration fee.

• Shall be responsible for the general supervision and direction of the affairs of the Chapter. If an event occurs between Board meetings that are not covered by the Constitution or the Bylaws, the President shall have the authority to act. The event and the action taken shall be reported at the next Board meeting. The Board shall determine whether to place the matter before the membership.
• Shall keep the Regional Association Officers informed of Chapter activities by letter and the International Association Newsletter Editors by notice. These duties may be performed by the Secretary at the President’s direction.
• Shall represent, or appoint a representative of, the Chapter at conferences, meetings and ceremonies to which the chapter has been invited and should have representation.
• Will conduct business meetings.

• Assists the President and carries out duties assigned by the President or the Board of Directors. He/she assumes the duties of the President when the President is absent for any reason, or if the post becomes vacant.
• Is an ex-officio member of all standing committees and Vice President of the Board of Directors.
• Responsible for assisting the host institution in the set-up of the general meetings and educational programs.
• May conduct roundtable discussions during lunch.
• Shall perform other duties as may be assigned by the president or the Board.

• Is responsible for the minutes of all meetings of the membership and for sending copies to the members. He/she is also the Secretary of the Board of Directors.
• Handles all official correspondence, sends out notices concerning the Chapter and maintains an up-to-date roster of members.
• Shall perform such other duties as may be assigned by the President or the Board.

• Shall be responsible for receiving, dispensing and safekeeping all funds of the chapter. Ready funds shall be kept in a checking account and additional funds shall be kept in a savings account.
• Shall make an account at each meeting of the membership and the Board. From time to time, he/she shall make recommendations as to the disposition of excess funds.

• The Board of Directors shall meet four times yearly and shall meet at such other times as the President may require.
• The Board of Directors shall conduct all routine business of the Chapter, select meeting places, approve programs and carry out directives required by membership.
• The actions of the Board shall be final on all business and program matters. All questions affecting the membership, monetary matters beyond routine expenditures and constitutional matters shall be recommendations to be placed before the membership at the next regular meeting. Recommendations for the disposal of excess funds require approval by three-quarters of the Board of Directors at the meeting in order to be presented to the membership.
• The Board of Directors shall rule on questions of policy, which arise between meetings. The Board shall authorize expenditures from the treasury during the interim between meetings of the Chapter.
• The Board of Directors may authorize the printing and the distribution of any material that will be of value to the members.

• The Chapter meets two times in each year, in spring and fall,at a member institution selected by the Board from those tendering invitations. Each meeting during the year shall be at a different location. When the location for a meeting has been selected, the Secretary shall notify the institution.
• The springmeeting shall be designed as the “Business Meeting.”

• Prior to the first of February in the election year, the Secretary shall inform the membership that nominations for Officers and Directors are in order. Nominations shall be forwarded to the Secretary by the first of February.
• Not later than February first of an election year, the President shall appoint a three-member Nominating Committee, none of whom shall be, at the time of their appointment, an Officer or Director.
• The Secretary shall forward to the Nominating Committee, not later than March 15 of the election year, all nominations received from Member Institutions. The Nominating Committee shall prepare a slate of officers from the nominations received from the Secretary for presentation to the membership at the election year business meeting. The nominating committee shall also report all other nominations received.
• Nominations may be made from the floor if accompanied by the nominee’s consent.

• When nominations are closed, the vote shall be taken. The Secretary shall record the vote, which shall be cast by the spokesperson for each institution. The nominee with the majority of votes cast for each office shall be considered to be elected.
• If no candidate has a majority or the vote is a tie, a new vote shall be taken considering only the top two candidates for that office.
• If a tie vote cannot be resolved after two additional ballots, the new Board of Directors less the unresolved office, shall meet immediately following the Chapter meeting and, by secret ballot, elect an officer to fill that office.

• The Officers may not be nominated or elected to a second term in the same office held. They may, however, be considered for a different office and hold that office for one term. After one term, in which no elected office is held, an individual may be considered for any office.

• No more than two Officers or Directors may be from the same institution except for the immediate Past-President. An Officer or Director whose term expires may not be succeeded in the same office by a member from the same institution.
• When a vacancy occurs in any office, on the Board of Directors or on any committee, the President may, subject to the concurrence of the Board, appoint a successor for the remainder of the term, who may be from the same institution as the previous office holder or another present member of the Board of Directors.
• Any member appointed to complete a term of another member may be elected to a regular term to that office as though he had not served.

• Amendments to the Constitution or the Bylaws may be proposed by the Board of Directors or any member of the Chapter. Members shall forward proposals to the Secretary who shall present them to the Board. They shall be considered by the Board who may reword or alter them as long as the intent is not changed, and prepare them for presentation to the membership.
• Proposed amendments to the Constitution shall be forwarded to the member institutions so that they reach them not less than thirty days prior to the next Chapter meeting. It shall be presented at the meeting for discussion, change, alteration or rewording and be voted upon. A two-thirds vote of member institutions present is necessary to approve.
• Amendments to the By-Laws may be presented at a regular meeting and may be proposed from the floor. After discussion, revision, alteration or rewording, it shall be brought to a vote. An amendment to the Bylaws may be adopted by a simple majority vote except where the Bylaws may require a different vote.