The Vice-President for Annual Meetings position was created by the ERAPPA Board and ratified by the ERAPPA membership in 2007.  The Vice-President for Annual Meetings acts as a liaison between the ERAPPA Board and Host Committees and is the primary ERAPPA Board point of contact for the Host Committee.  The position was created to facilitate the planning of Annual Meetings with all active Host Committees, of which there may be four active simultaneously in different stages of planning.

The VP for Annual Meetings will:

•·         Be an advisory member of the HC.

•·         Be an advocate on behalf of the HC to the ERAPPA Board.

•·         Attend HC meetings via conference call and, when appropriate, attend in person.

•·         Participate in hotel site selection.

•·         Provide the HC with current, consolidated ERAPPA mailing/contact lists.

•·         Work with the HC and ERAPPA Treasurer to develop solutions for financial problems associated with Annual Meeting finance.

•·         Provide guidance on implementing the Annual Meeting.

•·         Obtain signature of the sitting ERAPPA president for hotel contracts.  All other contracts can be signed by the HC Chair(s).  Major contracts greater than $10,000 should be reviewed with VP Annual Meetings before finalizing.

•·         Provide monthly status and budget reports to the ERAPPA Board on the planning process of each active HC.

•·         Meets with active HC chairs at Annual Meeting to review the AMG and any concerns/questions brought forward by the HC Chairs.