5.9.a     Once the Annual Meeting is over, it is necessary to complete contract administration and reconcile the budget as soon as possible so that the following year's HC can benefit from the most current planning information.  Refer to 5.1.b for timeline.             

5.9.b     Thank You letters:

The HC is encouraged to send thank you letters to all Business Partners and Professional Development Program Presenters.  The HC may also want to express its thanks to vendors that provided excellent service and support of the Annual Meeting.  Refer to Appendix MM - Sample Thank You Letters for examples.

5.9.c     Final Report:

The following information is required from the HC immediately following the Annual Meeting:

•·         Registration reports/breakdowns for Business Partners & Sponsors

•·         Registration reports/breakdowns for all attendees

Hotel guest room pick-up summary

The following information is required from the HC by mid-December following the Annual Meeting:

•·         Budget & actual expense/revenue accounting

The following information is required from the HC by the Mid-Year Meeting following the Annual Meeting:

•·         Final of all of the above

•·         Final meal & beverage counts for each scheduled event

•·         Professional Development evaluation results