SECTION A    OFFICERS

The Officers and Board of Directors of ERAPPA shall be a

•(1)         President

•(2)         President-Elect

•(3)         Past President

•(4)         Vice President for Technology & Communications

•(5)         Vice President for Chapter Affairs

•(6)         Vice President for Membership

•(7)         Vice President for Professional Dervelopment

•(8)         Vice President for Annual Meetings

•(9)         Secretary

•(10)     Treasurer and

•(11)     Permanent Director.

A quorum shall consist of six (6) members.

•1.      The Board of Directors shall be the policy determining body of ERAPPA.

The Board shall investigate and rule on all questions of membership and on the organization of Chapters.

The Board shall approve the budget and authorize expenditures from the funds held by the Treasurer.

The Board shall approve programs, the site, dates, and registration fees for all Annual Meetings.

The Board shall meet at its discretion to properly conduct the affairs of the Region.

•2.      The Nominating Committee shall present a slate of officers at the Annual Business Meeting and also accept nominations from the floor for positions to be filled.

Each person making nominations shall have the prior approval of the person being nominated.  Elections will be conducted by the Past-President or his/her designee.

The election results shall be announced to those attending the meeting and shall be certified to APPA immediately following the Annual Meeting by the Past President.

•3.      Appointed Positions.  The Board may designate such positions as may be deemed appropriate to carry out the purposes and the activities of ERAPPA.  Appointees to such positions may sit with the Board by invitation, but shall not be entitled to vote.

•4.      The position of Permanent Director shall be filled at all times by the Executive Vice President of APPA.

This is a non-voting/non-elected position required for incorporation within the Commonwealth of Virginia. 

The Permanent Director may designate a representative to act on his/her behalf at all meetings of the ERAPPA Board.

SECTION B   ELECTION AND TERMS OF OFFICE

The officers shall be elected at the Annual Business Meeting held in accordance with Article VII by receiving the greatest number of votes from the qualifying voters present.  They shall serve to the conclusion of the next Annual Meeting following their election, except where otherwise provided or until their successors have been elected and certified.

1.   President

a.   Election & Term

The President-Elect shall automatically become President following service the preceding year as President-Elect provided still a member in good standing in ERAPPA and APPA;

The President-Elect shall assume office as President at the ERAPPA Annual Meeting and shall serve a term of one year or until the next ERAPPA Annual Meeting.

b.   Powers and Duties

•(1)   Shall be the executive officer and shall be responsible, for the general supervision and direction of the affairs of ERAPPA and shall preside at the ERAPPA Annual Meeting.

•(2)   Shall have the authority to appoint committees of ERAPPA not otherwise provided for; and shall advise the Board of Directors of the appointments. Also the President shall, with Board approval, provide a budget to the Treasurer prior to obligation of any funds required by committees.

•(3)   Shall, in the event of a vacancy among the officers, with concurrence of a majority of the remaining Board members, appoint a replacement.  Notice of such appointments shall be given to all Board members in writing.

•(4)   The holder of this position will be bonded for his/her term of office with the cost of such insurance being the responsibility of ERAPPA.

•(5)   Shall serve as Junior Regional Representative to APPA and shall begin his/her term of office as Senior Regional Representative at the conclusion of the first Annual APPA Meeting occurring during his/her term as President.

2.   President-Elect

a.   Election & Term

The President-Elect shall be elected each year at the ERAPPA Annual Meeting by receiving the greatest number of votes provided the candidate is a member in good standing in ERAPPA and APPA.  

The President-Elect shall assume office at the ERAPPA Annual Meeting of which he/she is elected and shall serve a term of one year.

b.   Powers and Duties

•(1)   Shall accept the office of President following term of office as President-Elect.

•(2)   Shall begin his/her term of office as Junior Regional Representative at the conclusion of the first Annual APPA Meeting occurring during his/her term as President-Elect.

•(3)   Shall, in the absence of the President, perform the duties of the President as herein stated.

•(4)   Shall, in the event of a vacancy in the Office of the President, serve as President as herein stated until a new President is named by the Board to serve out the unexpired term.

3.   Vice President for Professional Development

a.   Election & Term

The Vice President for Professional Development shall be elected at the ERAPPA Annual Meeting in even numbered years by receiving the greatest number of votes provided the candidate is a member in good standing in ERAPPA and APPA.  

He/she will serve a two-year term, and can serve two consecutive terms in this position if elected.  (total 4 years)

b.   Powers and Duties

•(1)   Shall act as Chair of The Education Committee.

•(2)   Shall provide leadership and direction to Annual Meeting Host Committee chairs and manage ongoing collaboration between the ERAPPA Professional Development Committee and Annual Meeting Host Committee education planners.

•(3)   Shall conduct and charter research and educational program development.

•(4)   Shall produce an annual report to the Board pertaining to attendee feedback about educational programs and attendance at the annual meeting.

•(5)   Shall serve on the Awards and Scholarships Committee.

4.   Vice President for Technology & Communication

a.   Election & Term

The Vice President for Technology & Communication shall be elected at the ERAPPA Annual Meeting in odd numbered years by receiving the greatest number of votes provided the candidate is a member in good standing in ERAPPA and APPA.

He/she shall assume office at the ERAPPA Annual Meeting at which he/she is elected.

He/she will serve a two-year term, and can serve two consecutive terms in this position if elected.  (total 4 years)

b.   Powers and Duties

•(1)   Shall serve as Chair of the Technology and Communications Committee.

•(2)   Shall act as principal officer for communications.

•(3)   Shall liaison with the Information Technology (WEB) Team.

5.   Vice President for Membership

a.   Election & Term

The Vice President for Membership shall be elected at the ERAPPA Annual Meeting in even numbered years by receiving the greatest number of votes provided the candidate is a member in good standing in ERAPPA and APPA.

He/she shall assume office at the ERAPPA Annual Meeting at which he/she is elected,

He/she will serve a two-year term, and can serve two consecutive terms in this position if elected.  (total 4 years)

b.   Powers and Duties

•(1)   Serve as Chair of the Membership Committee.

•(2)   Serve as Chair of the ERAPPA Awards & Scholarships Committee.

•(3)   Serve as principal liaison for the Board with Emeritus Members.

6.   Secretary

a.   Election & Term

The Secretary shall be elected in even numbered years at the ERAPPA Annual Meeting by receiving the greatest number of votes, provided the candidate is a member in good standing of ERAPPA and APPA;

The Secretary shall assume office at the Annual Meeting;

The Secretary will serve a two-year term and can serve up to three consecutive terms in this office if elected (total 6 years).

b.   Powers and Duties

•(1)   Shall record and maintain the minutes of the ERAPPA Annual Meeting, and of the Board of Directors meetings, and other general meetings.

•(2)   Shall, under the direction of the President, be responsible for all records of ERAPPA and shall serve as the ERAPPA Historian. Records shall include membership file, emeritus members, award recipients and related information.

•(3)   Shall be responsible for conducting the correspondence for the region and maintaining adequate stock of stationery and certificates.

•(4)   Shall provide necessary historical data as requested by Awards Committee Chairperson and be responsible for awards and recognitions.

•(5)   The holder of this position will be bonded for his/her term of office with the cost of such insurance being the responsibility of ERAPPA.

7.   Treasurer

a.   Election & Term

The Treasurer shall be elected in odd numbered years at the Annual Meeting by receiving the greatest number of votes, provided the candidate is a member in good standing of ERAPPA and APPA;

The Treasurer shall assume office at the ERAPPA Annual Meeting.

The Treasurer shall serve a two-year term and can serve up to three consecutive terms in this office if elected (total 6 years).

b.   Powers and Duties

•(1)   Shall receive and account for all funds turned over from the ERAPPA Annual Meeting and all dues or other monies collected or due the association.

•(2)   Shall invoice for and receive all dues unless otherwise contracted to a collection agent.

•(3)   Shall disburse all funds for expenditures as authorized in writing by the President or the Board of Directors and shall be authorized to disperse funds for normal operating expenses as required.

•(4)   Shall render an itemized, written report of revenues and expenses at the ERAPPA Annual Meeting and at Board of Directors Meetings.

•(5)   Shall receive and take appropriate action on applications for membership.

•(6)   Shall prepare a proposed new annual budget for approval by the Board.

•(7)   The holder of this position will be bonded for his/her term of office with cost of such insurance coverage being the responsibility of ERAPPA.

8.   Vice President for Chapter Affairs

a.   Election & Term

The Vice President for Chapter Affairs shall be elected at the ERAPPA Annual Meeting in odd numbered years by receiving the greatest number of votes provided the candidate is a member in good standing in ERAPPA and APPA.

He/she shall assume office at the ERAPPA Annual Meeting at which he/she is elected.

He/she shall serve a two-year term, and can serve two consecutive terms in this office if elected.  (total 4 years)

b.   Powers and Duties

•(1)   Coordinate necessary Board member's Chapter visits.

•(2)   Act as principal liaison for the Board with Chapter Presidents.

•(3)   Facilitate the Chapter President's meeting at The ERAPPA Annual Meeting.

•(4)   Serve on the ERAPPA Awards & Scholarships Committee.

•(5)   Provide regular communication with Chapter Presidents.

9.   Vice President for Annual Meetings

a.   The Vice President for Annual Meetings shall be elected at the ERAPPA Annual Meeting in even numbered years by receiving the greatest number of votes provided the candidate is a member in good standing in ERAPPA and APPA.

She/he will serve a two-year term, and can serve up to three consecutive terms in this position if elected.  (total 6 years)

b    Powers and Duties

•(1)   Shall act as chief liaison between the Board and the Annual Meeting host committees.

•(2)   Shall ensure the annual meeting program and budget are presented to the Board at the mid Year Board Meeting prior to the annual meeting.

•(3)   Shall ensure the host committee for the annual meeting just concluded submits to the Treasurer an itemized written financial report of the expenditures and revenues for the annual meeting and shall remit any surplus funds to the Treasurer as stated in the agreement between the Board and the host committee.

•(4)   Shall manage the maintenance of ERAPPA's Annual Meeting Guide.

9.   Past President

a.   Shall perform such duties as the President or the Board of Directors may designate from time to time.

b.   Shall chair the ERAPPA Nomination Committee, which will nominate members for ERAPPA offices and recommend members for APPA offices and committees.

Shall conduct the elections, announce the results to those attending the Annual Meeting, and notify APPA immediately following the Annual Meeting.

c.   Shall serve as Senior Regional Representative to APPA until the conclusion of the first Annual APPA Meeting occurring during his/her term as Past President.

11. Senior APPA Representative

•a.      Shall begin his/her term of office as Senior Regional Representative at the conclusion of the first Annual APPA Meeting occurring during his/her term as President..

•b.      The term of office is one year and shall end at the following APPA Annual Meeting.

•c.      Shall be a voting member of the APPA Board of Directors and as a representative of ERAPPA shall attend all APPA Board Meetings whenever and wherever they are convened, as well as the APPA Annual Meeting.

•d.      Shall be the main channel of communication between APPA and ERAPPA and shall be responsible for keeping ERAPPA and the Board of Directors apprised of any changes, happenings and developments within the APPA organization.

•e.      Shall prepare agenda items for consideration by the APPA Board, including those-items dealing with specific needs or interests of ERAPPA, when needed or requested by ERAPPA's Board of Directors.

•f.        Shall prepare and deliver a report to the APPA Board on all activities of ERAPPA.

•g.      Shall take an active part in all APPA activities, including participation on committees, task forces and other endeavors for the furtherance of the professional aims.

•h.      Shall report to the membership at the Region Annual Meeting and ERAPPA Board of Directors on the proceedings of the APPA Board.

•i.         Shall transfer to his/her successor all APPA correspondence, minutes of the meetings, papers and other important and pertinent information at the termination of his/her term of office.

12.       Junior APPA Representative

•a.      Shall begin his/her term of office as Junior Regional Representative at the conclusion of the first Annual APPA Meeting occurring during his/her term as President Elect.

The term of office is one year and shall end at the following APPA Annual Meeting.

•b.      Shall be a voting member of the APPA Board of Directors and as a representative of ERAPPA shall attend all APPA Board Meetings whenever and wherever they are convened.

•c.      Shall, in the absence of the Senior APPA Representative, perform the duties of the Senior APPA Representative as herein stated.