SECTION 4:         PRE-ANNUAL MEETING EVENTS

Appendix A        Sample Mid-Year Meeting Schedule

Appendix B        Mid-Year Reports to ERAPPA Board 
                            2008 Baltimore

SECTION 5:         ANNUAL MEETING

Appendix C        Host Chapter Annual Meeting Schedule

SECTION 5.1       ORGANIZATION

Appendix D        Annual Meeting Host CHAPTER & ERAPPA Board Agreement  (pdf)   (doc) 

Appendix E        Lessons Learned Summaries

Appendix F        Sample Planning Schedule

Appendix G        Sample Annual Meeting Schedule

Appendix H        Conference Planner Directory

Appendix I         Sample Conference Planner Contracts

SECTION 5.2       FINANCE

Appendix J         Historical Annual Meeting Financial Summary

Appendix K        Sample Annual Meeting Final Budgets

Appendix L        Sample Annual Meeting Budget Template (pdf)  (xlsx)

Appendix M       Annual Meeting Registration Fee Schedule

SECTION 5.3       BUSINESS PARTNERS

Appendix N        Sample Invitation to Business Partners

Appendix O        Historical Business Partner Marketing Strategy Summary

APPENDIX p        Historical Business Partner Sponsorship Levels Summary

APPENDIX Q        Historical Business Partner Sponsorship Summary

Appendix R        Sample Registration Options & Sponsor Benefits, Exhibit Hall Floor Plan & Sponsorship

Appendix s        Sample Business Partner Registration Form

Appendix t        Sample Business Partner Sponsorship Tracking Report  (pdf)  (xls)

SECTION 5.4       REGISTRATION, COMMUNICATIONS & MARKETING

APPENDIX NN      Sample Annual Meeting Programs

APPENDIX OO   SAMPLE SCHEDULE AT A GLANCE

Appendix u        Sample ANNUAL MEETING Registration Form

Appendix v        Historical Annual Meeting Registration Summary

Appendix w       Sample Registration Tracking Form   (pdf)  (xls)

appendix x        Registration Bag Summary

APPENDIX y        Sample ANNUAL MEETING Volunteer Schedule (pdf)  (doc)

SECTION 5.5       PROFESSIONAL DEVELOPMENT PROGRAM

Appendix z        ERAPPA Standards & Guidelines for PROFESSIONAL DEVELOPMENT Programs

Appendix aa      Historical Professional Development Program Summary

Appendix bb      Sample Call For Presentations

Appendix cc      Sample Presenter Analysis & Tracking Template

Appendix dd      ERAPPA Speaker & Program Evaluation Form

Appendix ee      Sample Presenter Evaluation Summary

SECTION 5.6       HOTEL & FOOD

Appendix ff      Historical Hotel Room Pickup Schedule

Appendix gg     Hotel Meeting Room Requirements

Appendix hh      Historical Food Beverage Summary

Appendix ii         Sample Hotel Function Grid  (pdf)  (doc)

SECTION 5.7       ENTERTAINMENT AND SPECIAL EVENTS

Appendix jj       Sample President's Reception Invitation

APPENDIX kk      Historical Special Events Summary

Appendix ll      Sample Awards Banquet Agenda

SECTION 5.9       CLOSE OUT AND FINAL REPORT

Appendix mm     Sample Thank You Letters

Note:  Sample documents are provided for reference and as guides.  The information in the text of this document supersedes information that may be included in the sample documents.